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FORM OF GOVERNMENT
CHAPTER XII

 
 
G-12.0000 THE SYNODa PDF Icon
G-12.0100 1.  General
G-12.0101
Membership

   Synod is the unit of the church’s life and mission which consists of not fewer than three presbyteries within a specific geographic region.

  1. When a synod meets it shall be composed of commissioners elected by the presbyteries. The synod shall determine, with the consent of a majority of its presbyteries, the basis of election and the ratio of commissioners to members represented in the presbyteries, as well as its method to fulfill the principles of participation and representation found in G-9.0104 and G-9.0105. The commissioners from each presbytery shall be divided equally between elders and ministers of the Word and Sacrament.
  2. When a synod meets, in addition to commissioners elected by the presbyteries, the officers of the synod and other individuals as determined by the governing documents of the synod may be enrolled during their respective terms of office so long as the balance of elders and ministers of the Word and Sacrament is maintained in the voting members of the body.
G-12.0102
Responsibilities

   Synod is the intermediate governmental unit responsible for the mission of the church throughout its region. It therefore has the responsibility and power

  1. to develop, in conjunction with its presbyteries, a broad strategy for the mission of the church within its bounds in accord with G-3.0000;
  2. to initiate mission through a variety of forms in light of the larger strategy of the General Assembly;
  3. to develop, in conjunction with its presbyteries, joint plans and objectives for the fulfillment of mission, providing encouragement and guidance to its presbyteries and overseeing their work;
  4. to implement, consistent with G-9.0104, the principles of participation and inclusiveness in employing its personnel and in establishing the membership of its committees, councils, boards, and other policy-making and policy-recommending bodies, in order to ensure fair representation in its decision making;
  5. to develop and provide resources as needed to facilitate the mission of its presbyteries, as well as guidelines and criteria for evaluation;
  6. to consult with its member presbyteries with regard to their general mission budgets, the establishment of administrative staff positions, equitable compensation, personnel policies, and fair employment practices;
  7. to coordinate the work of presbyteries’ committees on ministry and assist its member presbyteries in matters related to the calling, ordaining, and placement of ministers;
  8. to facilitate communication among its presbyteries and between its presbyteries and the General Assembly;
  9. to facilitate joint action in mission with other denominations and agencies in its region;
  10. to provide services and programs for presbyteries, sessions, congregations, and members within its area that can be performed more effectively from a broad regional base;
  11. to organize new presbyteries, to divide, unite, or otherwise combine presbyteries or portions of presbyteries previously existing, and, with the concurrence of existing presbyteries, to create nongeographic presbyteries in order to meet the mission needs (G-11.0103a; G-12.0102a) of identified racial ethnic or immigrant congregations; subject to the approval of the General Assembly. Such presbyteries shall be formed in compliance with the requirements of G-7.0201 and G-11.0102 and be accountable to the synod within which they were created. When such mission needs arise inside a congregation that lies within a synod lacking such a nongeographic presbytery, that synod may permit, with the approval of the General Assemblyand unless some legal or ecclesiastical issue would prohibit, that congregation to join a nongeographic presbytery inside the bounds of another synod with the consent of that other synod, the geographic presbytery, and the nongeographic presbytery; such presbyteries should be formed only on the basis of language, and there should be a sunset clause (end date) added at the formation of each nongeographic presbytery.
  12. to serve in judicial matters in accordance with the Rules of Discipline;
  13. to warn or bear witness against error in doctrine or immorality in practice in the area of its jurisdiction;
  14. to review the records of its presbyteries and to take care that they observe the Constitution of the church;
  15. to maintain regular and continuing relationship to the General Assembly, including
    1. seeing that the orders and instructions of the General Assembly are observed and carried out,
    2. proposing to the General Assembly such measures as may be of common concern to the mission of the whole church;
  16. to establish and maintain those ecumenical relationships which will enlarge the life and mission of the church in its region;
  17. to provide a system of administrative services to fulfill its objectives and programs;
  18. to establish and superintend the agencies and task forces necessary for its work, including a synod council when the synod deems one is necessary to provide for the regular review of the functional relationship between synod’s structure and its mission;
  19. to establish a nominating committee composed of equal numbers of ministers, laywomen, and laymen (i.e., one third each). (G-9.0801, G-11.0501, G-12.0102d, G-13.0111, G-13.0202)
  20. to deal with prevailing, emerging, and emergency issues of racism, racial violence, and racial injustices, as well as with any ideology that promotes racial oppression in the church and in the surrounding political and social contexts.
G-12.0200 2. Meetings

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G-12.0201
Meetings
   The synod shall hold a stated meeting at least biennially. The moderator shall call a special meeting at the request or with the concurrence of three ministers and three elders, representing at least three presbyteries, all of whom must have been commissioners to the last preceding stated meeting of the synod. The synod may fix its own higher number. Should the moderator be unable to act, the stated clerk shall, under the same conditions, issue the call. If both the moderator and the stated clerk are unable to act, the most recent moderator shall, under the same conditions, issue the call. The General Assembly may direct the synod to convene a special meeting for the transaction of designated business. Commissioners to the special meeting shall be the commissioners elected to the last preceding stated meeting of the synod or their alternates. A presbytery may, however, elect a commissioner or alternate to replace one who has died or changed presbytery membership. Notice of a special meeting shall be sent not less than fifteen days in advance to each commissioner elected to the last preceding stated meeting of the synod and to the stated clerk of each presbytery. The notice shall set out the purpose of the meeting and no other business than that listed in the notice shall be transacted.
G-12.0202
Quorum
   A quorum of the synod shall be determined by the synod. The quorum shall include an equal number of elders and ministers, representing at least three presbyteries or one-third of its presbyteries, whichever is larger.
G-12.0203
Corresponding Members
   Presbyters in good standing in other governing bodies of this church or in any other Christian church, who are present at any meeting of the synod, may be invited by the synod to sit as corresponding members, with voice but without vote.
G-12.0204
Participation
   Each presbytery shall participate in the synod’s responsibility and service through its elected commissioners to the synod. Each presbytery shall elect at least one elder and one minister to serve as commissioners to synod. The synod council, if there is one, shall be elected by the synod from the commissioners and non-commissioner ministers and elders from the presbyteries of the synod. The synod shall devise a process of rotation of members on synod council from among the presbyteries to ensure compliance with the provisions of G-9.0104 and G-4.0403. The synod shall provide a process for assuring balance on committees so that all presbyteries are fairly represented and for assuring attention to the principles of participation and representation expressed in G-9.0104.
G-12.0300 3. Other Provisions

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G-12.0301
Committee on
Representation
   Each synod shall establish a committee on representation, as required by G-9.0105, which shall advise synod’s nominating committee of any need for nominations in particular categories needing increased representation. The committee on representation shall report at least biennially to synod progress toward fair representation of the categories of persons listed in G-4.0403.
G-12.0302
Staff
   The synod may authorize the administrative staff services of a synod executive and may establish other staff positions as needed. The executive shall be nominated to the synod by its council or by a special representative nominating committee elected for that purpose. In the employment of all personnel, including administrative staff, the synod shall observe the principles of fair representation and consultation set forth in G-9.0404, and the provisions of the churchwide plan for equal employment opportunity and affirmative action. (G-13.0201b) The synod may authorize synod administrative staff services for a presbytery at the request of the presbytery. (G-11.0303)
G-12.0303
General Mission
Budget
   The synod shall have a synod general mission budget to support the church’s mission within its region. As the synod raises and expends those funds, it shall do so in the light of the priorities of the whole church. The synod shall make its plans and determine its general mission budget after receiving recommendations from the General Assembly and in light of the comprehensive strategy of the whole church.
G-12.0304
Records
   The synod shall keep a full and accurate record of its proceedings which shall be submitted to the next succeeding meeting of the General Assembly for its general review and control. It shall report to the General Assembly the number of its presbyteries and, in general, all important changes that have occurred within its bounds.
G-12.0305
Audit
The synod shall have a full financial review of all books and records relating to finances once a year by a public accountant or public accounting firm. Such auditors should not be related to the treasurer (or treasurers). Terminology in this section is meant to provide general guidance and is not intended to require or not require specific audit procedures or practices as understood within the professional accounting community.
G-12.0306
Insurance
   The synod shall obtain property and liability insurance to protect its facilities, programs, staff, and elected and appointed officers.

 

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